Payroll Specialist

Elmhurst, IL

Full Time

Experienced

Position: Payroll Specialist
Location: Elmhurst, IL (Onsite)
Compensation: $80,000–$95,000
Department: Human Resources
Reports to: Director of Human Resources

Position Summary:
TransChicago Truck Group is seeking a detail-driven, tech-savvy Payroll Specialist to lead and manage our full-cycle, multi-state payroll operations with accuracy and innovation. This position plays a critical role in maintaining our payroll systems, processing employee pay across multiple frequencies, ensuring compliance with internal policies and external regulations, and optimizing related workflows.
The ideal candidate thrives in a fast-paced environment, communicates confidently with employees and external partners, and has a strong command of HRIS, timekeeping systems, and Excel-based reporting.

Essential Functions & Responsibilities:

Lead full-cycle payroll processing for 500 hourly and salaried employees across multiple states on weekly and semi-monthly pay schedules.
Ensure accurate data flow between time & attendance systems and payroll, validating all records, resolving discrepancies, and ensuring proper manager approvals.
Maintain employee payroll data in ADP, including garnishments, deductions, new hires, adjustments, and vacation payouts for separating employees.
Reconcile benefits between payroll and vendor invoices including union welfare and pension monthly statements.
Process manual checks as needed and resolve off-cycle or retroactive pay adjustments promptly.
Act as primary point of contact for payroll inquiries from managers and employees, delivering timely and accurate information.
Oversee payroll-related reporting needs such as 401(k), workers’ compensation, union audit reports, and other HR compliance filings.
Collaborate with HR, accounting, and vendors to enhance system integration and process efficiency across payroll and HRIS platforms.
Utilize advanced Excel functions (vlookup, pivot tables, formulas) to generate routine and ad hoc reports for leadership and audits.
Maintain accurate and up-to-date payroll and personnel records in compliance with company policies and government regulations.
Serve as a system administrator for ADP Workforce Now and Workforce Manager, championing enhancements and ongoing system optimization.
Support annual financial audits, ensuring all audit requirements and inquiries are met in a timely and accurate manner.

Required Qualifications:

Associate’s degree in Business Administration, Accounting, or related field; equivalent work experience considered.
3–5 years of payroll experience, including multi-state payroll and benefit reconciliation.
Full-cycle payroll experience including onboarding, timekeeping, processing, reporting, and offboarding.
Strong knowledge of ADP Workforce Now (or similar platforms) and time & attendance integrations.
Intermediate to advanced Excel skills (pivot tables, vlookup, conditional formulas).
Understanding of wage and hour laws, payroll taxes, benefit withholdings, and retirement plan regulations.
Strong analytical and problem-solving skills with high attention to detail.
Proven ability to maintain discretion with confidential information.
Excellent written and verbal communication skills; comfortable engaging with both internal teams and external vendors.
Certified Payroll Professional (CPP) certification preferred.

Compensation & Benefits:
Pay Range: $80,000–$95,000 (based on experience, skills, and education)
Benefits include:

Medical, Dental, and Vision Insurance
Life and AD&D Insurance
Disability Coverage
Flexible Spending Accounts (FSA)
401(k) with company match
Paid Time Off (PTO), Paid Sick Time, and Paid Holidays
Additional voluntary benefits:
Employee Assistance Program (EAP), Critical Illness, Accident Coverage, Cancer Insurance, Pet Insurance, Identity Theft Insurance

About TransChicago Truck Group:
TransChicago Truck Group is a leader in the commercial trucking industry, committed to excellence, innovation, and customer service. We offer a collaborative work environment and a culture that values professional growth and operational excellence.

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