Lease & Rental Fleet Coordinator
Elmhurst, IL
Full Time
Entry Level
Position Summary:
TransChicago Truck Group is seeking a passionate and detail-oriented Entry-Level Fleet Coordinator to join our Lease and Rental team. This role will be pivotal in supporting the management of our Freightliner truck fleet and lease/rental agreements.
Responsibilities and Duties:
Qualifications and Skills:
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.
TransChicago Truck Group is seeking a passionate and detail-oriented Entry-Level Fleet Coordinator to join our Lease and Rental team. This role will be pivotal in supporting the management of our Freightliner truck fleet and lease/rental agreements.
Responsibilities and Duties:
- Manage maintenance and repairs for all trucks including trucks under contract maintenance, as well as over-the-road (OTR) trucking rental and lease units; this includes setting up appointments at dealers and NationaLease facilities, collecting necessary paperwork, and following up to ensure work is completed timely.
- Handle the pickup and returns of lease and rental units – this includes pulling/return trucks to/from the lot, performing visual inspections of trucks, and ensuring paperwork is filled out when customers pick up or return trucks.
- Create and maintain system for accurate lot checks between all locations.
- Send out new International Fuel Tax Agreement (IFTA) stickers/paperwork to all customers and keeps accurate record to process quarterly state IFTA fuel reports.
- Manage yearly International Registration Plan (IRP) sending to customers and updating log with plate numbers.
- Maintain fleet documentation pertaining to the Department of Transportation.
- Serve as the main point of contact for trucks/customer involved in accidents and insurance companies and adjustors; coordinate damaged trucks being repaired at outside vendors and communicate estimates to customer.
- Transport new units from body shop to Elmhurst for new truck preparation team and provide updates to service departments.
- Handle new trucks preparation for lease and rental, pre-delivery inspection, installation of GPS equipment, and placement of decals and IFTA stickers.
- Handle appearance of lease and rental units including outsourcing detail of truck if needed.
Qualifications and Skills:
- Two or more years of industry experience or experience in a maintenance role with a fast-paced environment.
- Valid Driver’s license required.
- Familiarity with Microsoft Office Suite; willingness to learn specialized fleet management software preferred.
- Strong organizational skills with keen attention to detail.
- Excellent communication skills and the ability to collaborate within a team and outside vendors.
- Enthusiasm to learn, adapt, and grow within the trucking industry.
- Able to undergo a background check and drug screen.
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.
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