Parts Purchasing Manager

Elmhurst, IL

Full Time

Manager/Supervisor

TransChicago Truck Group is a leader in truck and truck related products and services. Our mission is to continually seek better ways of doing business. To differentiate ourselves from our competitors. All our activities are structured to recognize and exceed the expectations of our customers.

Position Summary

The Parts Purchasing Manager is responsible for the oversight and governance of all daily counter parts orders and expedite requests. This includes supervisory responsibilities and will be required to delegate tasks, foster team communication, and training of team members. Ensure that all stakeholders are kept informed of the status on all requests. Develop, document, and enforce processes and procedures. Create guidelines for forecasting purchasing of specific parts based on market conditions and company usage. Ensure daily orders are completed and accurate. Oversee purchasing activities to maintain inventory turn goals and proactively prevent inventory risk.

Essential Functions & Responsibilities:

Supplier Management:

Identify, evaluate, and select suppliers based on quality, price, and delivery terms
Build and maintain strong relationships with key suppliers and vendors
Negotiate contracts, terms, and pricing to ensure favorable conditions for the organization

Daily Orders/Parts Administration

Run various DMS reports, review, follow up that any necessary corrections are completed
Manage invoice process; print, post and reconcile
Maintain dealer parts cross-reference and parts kits lists
Review front-counter customer backorders and assist in fulfilling demand from OEM and alternative sources
Ensure all back-ordered part orders contain information needed for proper ordering
Train and monitor proper use of order codes
Assist with creating consistent training procedures and training materials
Track purchasing performance through key metrics and analyze the results to drive improvements.
Provide regular reports to senior management regarding purchasing activities, cost-saving initiatives, and supplier performance
Identify, evaluate, and select suppliers based on quality, price, and delivery terms
Build and maintain strong relationships with key suppliers and vendors
Negotiate contracts, terms, and pricing to ensure favorable conditions for the organization

Expedite and Special Requests:

Assist in monitoring customer back counter special orders and back orders while assisting counter staff in securing critical repair parts
Oversee communication internally with order status updates through our request and tracking systems
Monitor stock backorders and supply issues, work to secure delivery dates and alternative sources of supply
Place special orders and update DMS with details
Enforce guidelines on expedite requests
Develop, communicate, and enforce escalation path to Suppliers (chain of command)
Assist with creating consistent training procedures
Monitor recall and campaign notifications anticipate and order high-demand parts proactively

Education and/or required experience:

Minimum 5 years of experience in purchasing or procurement, with at least 2 years in a managerial role
Strong negotiation and communication skills
Excellent organizational and time-management abilities
Knowledge of supply chain management and inventory control systems
Proficient in Microsoft Office

Compensation & Benefits:

Compensation: $70,000-$80,000 annually. Compensation will be determined based on experience, competencies, certifications, and education.
Benefits:
- Medical Insurance
- Vision Insurance
- Dental Insurance
- Life and AD&D Insurance
- Disability Insurance
- Flexible Spending Account (FSA)
- 401(k) with company match
- Paid Time Off (PTO)
- Paid Sick Time
- Paid Holidays
- Additional voluntary benefits: We also offer a variety of other benefits including an Employee Assistance Program (EAP), Accident Coverage, Critical Illness, Cancer Insurance, Pet Insurance, and Identity Theft Insurance

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class

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